Senior Administrative Assistant at BeiGene in Dubai, Dubai, United Arab Emirates
Apply for the Senior Administrative Assistant position at BeiGene in Dubai, Dubai, United Arab Emirates. Find the best jobs for you effortlessly with InJob.AI, your ultimate solution for job search. Discover top job opportunities and streamline your job search process.
Job Description
<p>BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.</p><h3>General Description</h3><p>The Senior Administrative Assistant will be responsible for providing support to the MENA functional team of BeiGene. Key focus on purchasing processes, contracting, vendor management, event support, team support, support in development of materials and local internal /(external) communication assistance. Office management including office supplies, stationeries and required bills.</p><h3>Education Required</h3><ul><li>Relevant degree or professional training in business administration, advanced computer skills required.</li><li>5+ years of experience providing administrative support.</li></ul><h3>Essential Functions Of The Job</h3><h4>General Administration</h4><ul><li>Provide general administrative/project support to the BeiGene MENA team.</li><li>Conduct clerical duties, including filing, answering phone calls, responding to emails, and preparing documents.</li><li>Organize mail, couriers.</li><li>Support in organization of internal meetings and such with HCPs and partners, including catering.</li><li>Support in management relationships with vendors, service providers, Vendor on-boarding, contract management and raising PO’s.</li><li>Assistant support in cooperation with 3rd parties.</li><li>Assist with travel arrangements for the leadership as back up.</li><li>Support in management of local opex: raising PO and tracking of opex.</li><li>Assist in on-boarding plan for new hires.</li><li>Attend and prepare for the meetings and take meeting minutes.</li><li>Manage office expenses and supplies.</li></ul><h4>Business Support</h4><ul><li>Support in external live and digital events (congresses, workshops etc) in cooperation with local team and /or agencies.</li><li>Assistant support in cooperation with HCPs.</li><li>Support in preparation of materials according to needs of the concerned team.</li><li>Support in internal material approval and documentation process.</li><li>Support in congress/conference planning and administration.</li><li>Be familiar with BeiGene systems (SAP/ARIBA/etc) and approval flows.</li></ul><h4>Communication</h4><ul><li>Supporting in communication projects and production of communication campaigns.</li></ul><h4>Compliance</h4><ul><li>Support in structuring and managing processes and regulations i.e. Support for compliance activities as local declaration/authorization, participation to legal review of agreements with healthcare professionals, hospitals, organizations, etc., participation to Personal data protection implementation.</li><li>Be familiar with the local pharma/compliance/health authorities’ codes as required.</li></ul><h3>Experience</h3><ul><li>Existing experience in administrative role within other biotech/pharmaceutical companies.</li><li>Awareness of pharmaceutical industry codes, policies, and local regulations.</li><li>Regional experience is required i.e., has a solid experience in GCC countries.</li><li>Excellent command of Microsoft applications.</li></ul><h3>Capabilities And Competencies</h3><ul><li>Good verbal and written communication skills.</li><li>Possess strong analytical, interpersonal skills and self-awareness.</li><li>Ability to effectively collaborate in a dynamic local and global environment.</li><li>Strong time management and organizational skills.</li><li>Computer Skills: Very Good.</li></ul><h3>Other Qualifications</h3><ul><li>High level of English communication (written and verbal).</li><li>Travel: When applicable.</li></ul><h3>BeiGene Global Competencies</h3><p>When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.</p><ul><li>Fosters Teamwork</li><li>Provides and Solicits Honest and Actionable Feedback</li><li>Self-Awareness</li><li>Acts Inclusively</li><li>Demonstrates Initiative</li><li>Entrepreneurial Mindset</li><li>Continuous Learning</li><li>Embraces Change</li><li>Results-Oriented</li><li>Analytical Thinking/Data Analysis</li><li>Financial Excellence</li><li>Communicates with Clarity</li></ul><p>We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.</p>
AI Powered Job Insights
Join the dynamic team at BeiGene as a Senior Administrative Assistant, supporting the MENA functional team in a variety of administrative tasks crucial to their mission of fighting cancer. This role offers an exciting opportunity to contribute to a leading biotechnology company in a fast-paced environment. 📍 Location: Dubai, Dubai, United Arab Emirates 💼 Position: Senior Administrative Assistant ⏰ Type: Full-time 📅 Date Posted: Not specified Role Summary: - Provide general administrative and project support to the BeiGene MENA team. - Assist in vendor management, purchasing processes, and event support. - Manage office supplies and expenses, ensuring smooth office operations. What You'll Do: - Conduct clerical duties, organize meetings, and manage communications. - Support onboarding processes for new hires and assist in travel arrangements for leadership. - Help coordinate external live and digital events, maintaining compliance with industry regulations. - Engage in material preparation and documentation approval processes. What's Needed: - Relevant degree or professional training in business administration. - 5+ years of administrative support experience, ideally within the biotech/pharmaceutical industry. - Experience in GCC countries with familiarity in compliance and industry regulations. - Proficient in Microsoft applications with strong communication skills in English. Key Competencies: - Strong analytical and interpersonal skills. - Excellent time management and organizational abilities. - A proactive approach and ability to thrive in a collaborative environment. This position at BeiGene invites candidates who are not just seeking a job but are passionate about making a difference in healthcare and willing to embrace challenges.
Top Interview Questions
- Q: Can you describe your experience in managing vendor relationships and the steps you take to ensure successful partnerships?
A: In my previous role, I regularly liaised with vendors to manage contracts and service delivery. I ensure successful partnerships by setting clear expectations from the beginning, regularly communicating and providing feedback, and conducting periodic evaluations of vendor performance against agreed-upon KPIs. For instance, I implemented a quarterly review process, which helped identify areas of improvement and solidified our collaboration.
- Q: How do you prioritize tasks when managing multiple administrative responsibilities in a fast-paced environment?
A: I prioritize my tasks by assessing deadlines and the impact of each task on team objectives. I typically use a priority matrix to categorize tasks as urgent vs. important, which helps me focus on what will deliver the most value to the team. Additionally, I set aside specific blocks of time for routine administrative duties, like managing emails or processing invoices, to keep my workflow organized and efficient.
- Q: What approach do you take when supporting internal communication within a team, and how do you ensure that everyone is informed?
A: I believe clear and consistent communication is vital for team cohesion. I typically implement tools like shared calendars for scheduling, project management software for task transparency, and regular check-in meetings to update the team on ongoing projects. For example, in my last position, I initiated a weekly update email summarizing accomplishments and upcoming deadlines, which kept everyone aligned and informed.
- Q: Describe a situation where you had to handle a compliance-related issue in your administrative duties. How did you approach it?
A: In a previous role, I was tasked with ensuring compliance with local regulatory guidelines when organizing educational events with healthcare professionals. I approached this by first reviewing relevant codes and regulations to understand the requirements. I then developed a checklist to ensure all necessary approvals were obtained before any event planning started, which minimized the risk of non-compliance and kept the process smooth and efficient.
- Q: How do you handle travel arrangements for leadership while balancing cost efficiency and convenience?
A: When organizing travel for leadership, I focus on finding a balance between cost efficiency and convenience by first establishing clear travel policies to guide my decisions. I research options extensively, comparing different airlines and accommodation that offer competitive rates while ensuring quality. For instance, I often utilize corporate discounts or travel agencies to secure the best deals while considering the preferences of the executives to ensure their comfort during trips.
Want to get matched with your dream job?
Try InJob.ai for Free and Get Matched 100s of such opportunities!
200+ professionals have found their dream job with InJob.ai this week.
Salary Benefits
Salary details not provided
Want to apply directly?
Apply for the Senior Administrative Assistant position at BeiGene in Dubai, Dubai, United Arab Emirates using https://www.linkedin.com/jobs/view/3928798399
Similar Jobs found by InJob.AI
Paychex, Bengaluru
Paychex, Bengaluru
Deloitte, Bengaluru
Infoorigin Inc, Bengaluru
Estontec, Bengaluru
Estontec, Bengaluru
Qualcomm, Bengaluru
Leap Finance, Bengaluru
Frequently asked Questions
Still have a question? Check out our FAQ section below.
