Job Description

<p>About the role: An accomplished executive and business owner seeks a Part-Time Executive Assistant to provide exceptional support to him and those who rely on him, ensure smooth operations of his business and personal life, and champion his ethos of empathy, positivity, and high performance.</p><p>Job Summary: As a Part-Time Executive Assistant, you will support the Executive’s highly dynamic call, meeting and travel schedule, conduct research for conferences and presentations, and coordinate multi-participant calls and meetings, locally, nationally and internationally. Your kindness, empathy, and unflappable positivity will make you an invaluable member of the team and an extension of his personal brand.</p><h3>Key Responsibilities:</h3><ul><li><strong>Travel Coordination:</strong> Plan and manage complex travel itineraries, ensuring effectiveness and efficiency.</li><li><strong>Research and Preparation:</strong> Conduct advance research for conferences, presentations, and individual meetings with high profile individuals.</li><li><strong>Client and Team Interaction:</strong> Serve as a friendly point of contact, fostering a supportive work environment. Always have time for people and make them feel appreciated.</li><li><strong>Meeting Coordination:</strong> Organize and manage the executive’s participation in complex meetings, including board meetings, and arrange materials directly related to executive’s responsibilities in advance.</li><li><strong>Administrative Support:</strong> Manage calendars, organize files, and handle administrative tasks such as email management and expense reporting.</li><li><strong>Communication and Writing:</strong> Create brief written materials like bio sketches, exhibit excellent communication skills with a knack for knowing your audience. Coordinate with technology resources to ensure a reliable technical environment.</li></ul><h3>Qualifications:</h3><ul><li>Been there. Done that. 10+ years of experience supporting sophisticated executives.</li><li><strong>Critical Thinking and Positivity:</strong> Utilize strong critical thinking skills, prioritization skills, maintain calm under pressure, and bring high energy and positivity to the role.</li><li>A self-starter with an uncanny ability to anticipate what happens next.</li><li>Great critical thinking abilities and a calm demeanor under pressure.</li><li>You’re known for your high energy and relentlessly positive attitude.</li><li>Exceptional organizational and time-management skills.</li><li>Strong research and communication skills.</li><li>Professionalism, discretion, and confidentiality.</li><li>Unquestionably high ethical standards.</li><li>Kind, empathetic, and joyful personality.</li></ul><h3>Why This Role Is Great:</h3><ul><li>Flexible part-time hours.</li><li>Work with a respected healthcare executive serving on the boards of multiple public companies.</li><li>Supportive work environment.</li><li>Engagement with successful, talented, and sophisticated counterparties.</li><li>Make a meaningful impact in the lives of people facing serious illness.</li></ul><h3>How to Apply:</h3><p>Apply using your resume and a cover letter detailing your experience and fit for this role to <a href="mailto:grant@thetalentbrokerage.com">grant@thetalentbrokerage.com</a> with the subject line "Part-Time Executive Assistant Application” or use the application portal available below. We’ll follow up with any qualified resumes promptly and schedule time to discuss the position.</p>