Job Description

Overview:
Dole Packaged Foods is a purpose led organization that is a champion of accessible fruit nutrition and builds a brighter future for people through the goodness of fruit.
Dole Packaged Foods is looking for an assistant to support the Marketing & Sales teams at our U.S. headquarters in Westlake Village, CA. This role requires strong communication, organizational, and analytical skills to assist in the coordination of marketing campaigns, events, promotions, and trade shows.
This role provides flexibility to work in a hybrid environment of home and our Westlake Village, CA office. (Hybrid is defined as at least 3 times per week in the office).
Responsibilities:
* Handles daily executive administrative duties to support the VPs of Marketing and Sales.
* Coordinates logistics, products, etc., for Marketing and Field Sales sampling, events and meetings. Supports internal company events as needed.
* Purchase products and supplies as needed for various needs (video/photo shoots, trade shows/events, influencer programs, agency requests, charitable events/donations).
* Manages and tracks the inventory and usage of products and promotional items for events, giveaways, donations, etc. Owns sample budget tracking.
* Track and follow up on Sales and Marketing MSA and SOW reviews through legal and routes documents for signature. Requests IO’s for SOWs for VPs of Marketing and Sales.
* Helps create marketing materials such as brochures, signage, promotional materials, and social media posts.
* Tracks select marketing and sales projects, ensuring deadlines and milestones are met.
* Responsible for Marketing p-card expense report processing and Pinpoint UPC validation.
* Creates and/or edits PowerPoint presentations and/or Excel spreadsheets as requested by VPs.
* Develop and manage relationships with external vendors and agencies and acts as the on-site contact. Maintains internal agency roster and Marketing contact list for external vendors.
* Leads logistics of Marketing and Sales meetings, including organizing and testing presentations, catering, and on-site contact for visitors as needed.
* Assist the team with internet research; collect, compile, and report data in an organized and logical format.
* Provide calendar and travel/expense support for the VPs of Marketing and Sales.
* Other duties as assigned
Qualifications:
* 3+ years experience in an administrative support or related position preferred
* Intermediate to advanced skillset with Microsoft Office and graphic design platforms, such as Canva; strong proficiency with web-based tools and systems
* Prior marketing or sales support experience preferred
What You’ll Need to Succeed:
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* Passionate about a purpose driven career
* Excellent organizational skills
* Good writing/editing skills
* Strong attention to detail
* Able to work independently in a fast-paced environment
* Strong communication skills with a positive, can-do attitude
Education & Certification:
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* High school diploma or equivalent required
* Bachelor’s degree strongly preferred
Physical Requirements:
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* Ability to sit and use the computer for extended periods of time; ability to answer phones and use a variety of office equipment; ability to lift 15 pounds and reach overhead.
Travel Requirements:
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* Occasional travel is required
 All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.
  
FOR JOBS BASED IN CALIFORNIA:
Hiring Pay Scale: $60,000 to $70,000
Dole Packaged Foods is committed to paying our Associates fairly and equitably. The pay rate offered will consider a wide range of factors, including but not limited to experience, education, accomplishments, and location. Pay scales are subject to review on a regular basis and will be updated as appropriate.