Assistente Administrativo - Secretária at Lojas Renner S.A. in Porto Alegre, Rio Grande do Sul, Brazil
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Job Description
<div> <strong> Job Description <br/> <br/> </strong> <strong> Quer trabalhar em um ambiente onde você encanta e é encantado a todo momento? ❤ Então, se liga nessa oportunidade: <br/> <br/> </strong> Responsibilities and assignments <br/> <br/> <br/> <ul> <li> Cadastro de fornecedores administrativos; </li> <li> Controle e pagamento de despesas administrativas; </li> <li> Controle de viagens da área; </li> <li> Demandas administrativas, agendamento e cancelamento de compromissos, eventos e ações; </li> <li> Atendimento de clientes externos e internos. <br/> <br/> <br/> <br/> </li> </ul> <strong> Requirements And Qualifications <br/> <br/> <br/> </strong> <ul> <li> Ensino superior completo ou cursando em Administração, Secretariado ou áreas afins; </li> <li> Vivência como secretaria(o) executiva(o); </li> <li> Pacote office intermediário/avançado; </li> <li> Boa capacidade de organização e comunicação. <br/> <br/> <br/> <br/> </li> </ul> Additional information <br/> <br/> <strong> Local de trabalho: Porto Alegre - RS <br/> <br/> </strong> <strong> Modalidade de trabalho: Presencial <br/> <br/> </strong> <strong> O prazo de inscrição para candidatos internos é até 17/05/2024. Não esqueça de verificar sua elegibilidade para participar desse processo seletivo <br/> <br/> </strong> Process stages <br/> <br/> <br/> <ul> <li> Step 1: Registration1Registration </li> <li> Step 2: Triagem2Triagem </li> <li> Step 3: Elegibilidade (internos)3Elegibilidade (internos) </li> <li> Step 4: Entrevista Inicial4Entrevista Inicial </li> <li> Step 5: Entrevista Final5Entrevista Final </li> <li> Step 6: Oferta6Oferta </li> <li> Step 7: Hiring7Hiring <br/> <br/> <br/> <br/> </li> </ul> TRABALHE CONOSCO <br/> <br/> O que é que te encanta? ❤️ <br/> <br/> Muito além da maior varejista de moda do país, somos um Ecossistema no qual criamos o futuro, inovamos e solucionamos diferentes desafios. Todos os dias aprendemos algo novo, desenvolvemos habilidades e aprimoramos talentos. <br/> <br/> Aqui, temos o sentimento de pertencimento, respeitamos o diverso e trabalhamos em um ambiente no qual cuidamos e somos cuidados. Nossa consciência ambiental e social está presente em todas as ações, pois temos compromisso claro com os colaboradores, clientes e fornecedores. <br/> <br/> Se o que te encanta é poder aprender, compartilhar e ensinar. Se o que te encanta é o respeito, a diversidade e a inclusão. Seu lugar é aqui. <br/> <br/> Junte-se ao time de 24 mil colaboradores que estão reunidos para encantar ao lado das marcas Renner, Camicado, Youcom, Ashua, Repassa e Realize. <br/> <br/> E aí, vem fazer moda responsável com a gente? 😍 <br/> <br/> #OQueTeEncantaNosEncanta <br/> <br/> </div>
AI Powered Job Insights
Are you ready to work in a vibrant environment where you can both inspire and be inspired? Lojas Renner S.A. is looking for a dedicated Administrative Assistant - Secretary to join their team in Porto Alegre! This role is perfect for someone who enjoys providing exceptional administrative support and contributing to a dynamic company culture. 📍 Location: Porto Alegre, Rio Grande do Sul, Brazil 💼 Position: Administrative Assistant - Secretary ⏰ Type: In-person 📅 Date Posted: Not specified Role Summary: - The role involves registering administrative suppliers, controlling administrative expenses, managing travel arrangements, and handling various administrative demands. - It also includes scheduling and canceling appointments, events, and actions while providing excellent service to both internal and external clients. What You'll Do: - Register administrative suppliers - Control and process administrative expenses - Manage travel arrangements for the department - Schedule and cancel appointments, events, and actions - Provide outstanding support to clients and colleagues What's Needed: - A degree in Administration, Secretarial studies, or a related field (completed or in progress) - Experience as an executive secretary or similar role - Proficient in Microsoft Office (intermediate/advanced level) - Strong organizational and communication skills They are looking for someone who shares their values of respect, diversity, and inclusion, fostering an environment focused on personal growth and development. If you're excited about learning, sharing knowledge, and working in a supportive atmosphere, this could be the right role for you! Join Lojas Renner's team and make a difference in the world of fashion while contributing to a responsible future!
Top Interview Questions
- Q: Can you describe your experience with managing administrative suppliers and how you ensure accurate vendor data?
A: In my previous role, I was responsible for onboarding and managing administrative suppliers. I maintained a structured database to ensure accurate vendor information, which involved regular audits and updates based on communication with suppliers. I also implemented a checklist for required documents that streamlined the onboarding process, reducing errors and ensuring compliance with company policies.
- Q: How do you prioritize tasks when handling multiple administrative responsibilities?
A: I use a combination of task management tools and the Eisenhower Matrix to prioritize my tasks effectively. I categorize tasks based on urgency and importance and focus first on those that align with urgent deadlines or critical outcomes. This approach helps me stay organized, ensuring that I meet deadlines and manage time effectively across different responsibilities.
- Q: Tell us about a time when you had to coordinate a complicated meeting or event. What steps did you take?
A: I once coordinated a multi-departmental meeting that involved various stakeholders with differing schedules. I began by gathering availability using a scheduling tool, then created a detailed agenda outlining objectives. I arranged for necessary resources and followed up with reminders to ensure attendance. After the meeting, I distributed minutes to keep everyone informed, which enhanced communication and accountability among teams.
- Q: What strategies do you employ to manage administrative expenses and ensure timely payment?
A: I utilize spreadsheets to maintain a detailed record of all administrative expenses, categorizing them to track spending effectively. I set up reminders in my calendar for payment due dates, and I collaborate closely with the finance department to ensure timely payments. Regular reviews of the expenses also help identify any discrepancies early, allowing for swift resolution.
- Q: How do you handle communication with clients and stakeholders to manage expectations effectively?
A: I believe in proactive communication, so I consistently update clients and stakeholders about the progress of their requests. I actively listen to their needs, clarify any misunderstandings, and set realistic timelines. This approach not only builds trust but also allows clients to feel valued and understood, which is essential in maintaining positive relationships.
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Apply for the Assistente Administrativo - Secretária position at Lojas Renner S.A. in Porto Alegre, Rio Grande do Sul, Brazil using https://www.linkedin.com/jobs/view/3917012092
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