Job Description

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  Join our dynamic and growing team as an Executive Assistant to support a small executive team. We are a forward-thinking company dedicated to community, connection, and collaboration. We&rsquo;re seeking a proactive and organized individual to contribute to our success. The Executive Assistant also serves as a liaison when needed across the organization; organizes and coordinates executive outreach and external relations efforts and oversees special projects.
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   KEY RESPONSIBILITIES:
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   Manage sensitive matters with a high level of confidentiality and discretion
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   Sustain a daily calendar of meetings and events.
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   Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
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   Arrange travel and accommodations. Prepare expense reports.
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   Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
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   Excellent communication and time management skills; proven ability to meet deadlines.
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   Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
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   Assist in preparing and managing presentations and decks.
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   Be responsive to emails/texts/phone calls, with contact occasionally outside normal business hours
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   Use discretion, confidentiality, and good judgment to handle C-Level matters.
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   Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
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   Complete adhoc projects as assigned &ndash; such as personal events and/or family needs.
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   Organize complex calendars and schedules; resolving any scheduling issues
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   SKILLS AND QUALIFICATIONS:
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   Bachelor's degree required
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   5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
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   Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
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   Ability to communicate effectively and professionally.
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   Flexible hours as dictated by the needs of business for projects and meetings.
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   PREFERRED ATTRIBUTES:
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   Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
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   Commitment to excellence - perform duties at the highest level possible on a consistent basis.
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   Excellent communicator - able to interact with people of all levels in a confident, professional manner.
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   Demonstrate ability and temperament to work with sensitive information.
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   Team player - have team-oriented experience and approach.
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   Service focus - dedicated to meeting expectations and by maintaining effective relationships with interested parties.
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   Ability to think outside of the box with a sense of urgency.
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