Job Description

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  Job Requirements
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   Three (3) years of Federal Human Resource (HR) experience is preferred, at least two (2) of which must be Executive Administrative experience supporting a Senior Manager or Executive.
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   A college degree may be substituted for one (1) year of non-specialized experience.
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   Proven administrative skills and experience working with automated systems is preferred.
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   Proficient communication and administrative skills to perform executive support and office management duties.
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   Exceptional verbal and written communication skills.
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   Must be able to independently juggle multiple activities coming from a variety of people, working with leadership to get input in prioritization but keeping everything moving forward without requiring significant direction.
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   Must have strong attention to detail and great flexibility in responding to changing priorities.
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   Must have the highest standards of customer service and be able to maintain a professional working relationship with all members of the office.
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   Skills in Microsoft Word, Outlook, Teams, Excel, and PowerPoint must be high.
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   Experience maintaining office supply inventory is preferred.
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   Knowledge of Federal HR terminology, operations, procedures, and requirements is preferred.
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  <br/>
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  Job Description *
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   The Executive Administrator will assist in managing and coordinating the administrative and secretarial work in support of a Senior Executive to include:
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   Manage calendars and arrange meetings and conferences, to include schedule coordination with internal and external parties, technology setup, meeting material preparation, room setup, and other logistics.
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   Assist with time management to ensure the Director and Deputy Director meetings end in a timely manner and they have necessary travel time when applicable.
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   Ensure materials are received one business day in advance of all meetings and organized in the appropriate binder or folder.
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   Organize meeting materials for long-term reference in folders or binders by topic or as desired by the Director or Deputy Director.
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   Receive telephone calls and visitors, ascertains nature of calls and visits, and provide direct assistance or refer to appropriate person.
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   Screen incoming mail, sorts and distribute to appropriate individual or office for action.
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   Inform the Director or Deputy Director direct reports and subordinate organizations on needed actions, reports, or projects.
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   Manage timely submission of required information for both short-term and long-term requests on behalf of the Director or Deputy Director.
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   Conduct data entry management, clerical, and administrative support; performing standard office procedures.
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   Interact with Office of Human Resources (OHR) and Agency personnel on administrative matters.
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   Receive important and sensitive documents from partners across OHR and Agency-wide; maintain a log of current status; review for completeness; route for signature; and ensure deadlines are met.
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   Review outgoing correspondence submitted for executive signature to ensure completeness; learn and work within Agency systems and policies.
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   Prepare or maintain systems, programming and operations documentation, procedures and methods, including user reference manuals (SOP).
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   Assist in property, purchasing, and space management as it relates to the Front Office; provide HR supply management.
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   Prepare new and edit existing communications, reports, presentations, and spreadsheets on behalf of the Director and Deputy Director.
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