Assistente Administrativo Financeiro at Asksuite in Florianópolis, Santa Catarina, Brazil
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Job Description
<div> Se você é uma pessoa organizada, planejadora e adora o mundo dos negócios, então essa vaga é para você! Estamos buscando um Assistente para nos auxiliar nas cobranças nacionais e rotinas administrativas, que ame desafios, curta trabalhar com indicadores, e bote a mão na massa mesmo! <br/> <br/> <strong> Sobre nós: <br/> <br/> </strong> A Asksuite foi eleita por 5 anos consecutivos a melhor plataforma de chatbot do mundo para o ramo de hospitalidade/turismo. Nossa IA atende 24/7 através de mensagens de forma instantânea, multilíngue e em vários canais de atendimento. Nossa plataforma omnichannel centraliza o atendimento humano de todos os canais de um hotel em uma única tela! <br/> <br/> Temos clientes em mais de 60 países, fomos eleitos a 7 ª melhor empresa para trabalhar em Santa Catarina pela Great Place to Work e a melhor empresa do mundo pela Hotel Tech Awards no segmento de tecnologia para o turismo. Nosso time possui mais de 130 talentos em mais de 7 países e estamos buscando uma pessoa com vontade de aprender e crescer junto com a gente! <br/> <br/> <strong> O que é esperado desse cargo? <br/> <br/> </strong> <ul> <li> Ser responsável pelas cobranças nacionais; </li> <li> Ser responsável pelo controle do contas a receber Brasil; </li> <li> Ser responsável pela conciliação do contas a receber no sistema Omie; </li> <li> Emitir notas fiscais e boletos; </li> <li> Elaborar planilhas de controle de inadimplência; </li> <li> Ajudar nas rotinas do departamento administrativo. <br/> <br/> <br/> </li> </ul> <strong> Você vai se dar muito bem se: <br/> <br/> </strong> <ul> <li> For uma pessoa proativa e autodidata; </li> <li> Problem solver - Capacidade de resolver problemas; </li> <li> For uma pessoa apaixonada por crescimento e queira se desenvolver. Aqui as pessoas crescem junto com a empresa (e vice-versa); </li> <li> Possuir fortes habilidades de análise e planejamento. </li> <li> Graduação em andamento ou completa; </li> <li> Pacote Office; </li> <li> Experiência em cobrança/negociação; </li> <li> Disponibilidade para atuar no modelo híbrido (Escritório Trindade/Florianópolis). </li> <li> Inglês Intermediário. <br/> <br/> <br/> </li> </ul> <strong> Vai ser legal se você tiver (não obrigatório): <br/> <br/> </strong> <ul> <li> Experiência em vendas; </li> <li> Vivência com rotinas administrativas e financeiras, emissão de notas e boletos, controle de taxas bancárias, fluxo de caixa, documentação para contabilidade; </li> <li> Criação e desenvolvimento de KPI’s; </li> <li> Já ter experiência em startup e/ou empresas de tecnologia. <br/> <br/> <br/> </li> </ul> <strong> <strong> Por que as pessoas amam fazer parte da Asksuite? <br/> <br/> </strong> </strong> <strong> Nosso jeito de ser: <br/> <br/> </strong> <ul> <li> Somos uma empresa nova e em crescimento constante; </li> <li> Temos cultura de feedback e muito desenvolvimento; </li> <li> No dress code culture; </li> <li> Incentivamos em cursos de idiomas e capacitações; </li> <li> Estamos em expansão internacional para mais de 60 países; </li> <li> Proporcionamos o desenvolvimento da carreira dentro da empresa; </li> <li> Estamos entre as 10 melhores empresas (pequenas) para se trabalhar em SC pela GPTW; </li> <li> Somos a melhor empresa para se trabalhar no mundo no segmento de tecnologia para Hotelaria, segundo o Hotel Tech Awards. <br/> <br/> <br/> </li> </ul> <strong> O que oferecemos: <br/> <br/> </strong> <ul> <li> Plano de saúde nacional e sem coparticipação; </li> <li> Plano odontológico; </li> <li> Cartão Flash Benefícios: R$1.250,00; </li> <li> Auxílio Educação mensal: R$200,00 </li> <li> Wellhub (antigo Gympass); </li> <li> Assistência Psicológica; </li> <li> Seguro de vida; </li> <li> Leve: Consultoria e Bem-estar financeiro; </li> <li> Auxílio Mudança (se necessário): R$2.500,00 </li> <li> Day Off de aniversário; </li> <li> Horários flexíveis. <br/> <br/> <br/> </li> </ul> <strong> Se identificou? Corre se cadastrar para fazer parte desta viagem! </strong> </div>
AI Powered Job Insights
Exciting opportunity for an Administrative Finance Assistant! Asksuite, a leading platform in the hospitality and tourism sector, is on the lookout for a dedicated individual to join their team in Florianópolis. This role is perfect for someone organized and eager to dive into the world of business finance! 📍 Location: Florianópolis, Santa Catarina, Brazil 💼 Position: Administrative Finance Assistant ⏰ Type: Hybrid (Office/Remote) 📅 Date Posted: April 29, 2024 Role Summary: - Manage national billing and collections. - Control accounts receivable for Brazil. - Reconcile accounts receivable in the Omie system. - Issue invoices and payment slips. - Prepare spreadsheets to monitor overdue accounts. - Assist with administrative department routines. What You'll Do: - Work proactively in a dynamic environment. - Analyze business indicators and contribute to strategic decisions. - Engage in problem-solving tasks to enhance operational efficiency. What's Needed: - Proactive and self-taught mentality. - Experience in collections and negotiation. - Strong analytical and planning skills. - Ongoing or completed degree in relevant field. - Proficiency in MS Office and intermediate English. - Willingness to work in a hybrid model. Additional Desirable Skills: - Experience in sales or administrative and financial routines. - Familiarity with KPI development. - Background in startups or tech companies. Why They’re Great to Work With: - A fast-growing company recognized for its feedback culture and development opportunities. - Generous benefits including health and dental plans, educational support, and flexible hours. - International expansion with a diverse team across 60 countries. - Ranked as one of the best places to work in Santa Catarina by Great Place to Work. If you're ready to embrace a new challenge in a vibrant work environment, don't hesitate to apply!
Top Interview Questions
- Q: Can you describe your experience with accounts receivable processes and how you ensure accuracy in your work?
A: In my previous role, I managed accounts receivable by maintaining accurate records of all incoming payments. To ensure accuracy, I regularly reconciled accounts using Excel and accounting software, followed up on overdue invoices promptly, and maintained open communication with clients. This proactive approach resulted in reducing the average days sales outstanding by 15%.
- Q: Give an example of a challenging problem you faced in a financial role and how you resolved it.
A: In one situation, I encountered a significant discrepancy in a client's payment records. I initiated a detailed review, cross-referencing transactions and invoices. By reaching out to the customer for clarification and collaborating with my team, we discovered that a payment had not been recorded due to an error in data entry. I implemented a new verification process to prevent similar issues, which improved our accuracy moving forward.
- Q: How do you manage your time and prioritize tasks when dealing with multiple deadlines, especially in financial reporting?
A: I use a combination of tools and techniques to manage my time effectively. I prioritize tasks based on deadlines and importance using tools like Trello or Asana. I also break larger projects into smaller, actionable steps and set interim deadlines. For example, during month-end closing, I allocate specific time blocks for reconciliation, reporting, and follow-up communications to ensure everything is completed on time.
- Q: What strategies do you employ to maintain effective communication and relationships with clients regarding payment collections?
A: I believe in establishing a rapport with clients right from the start. I regularly check in with them, not just about overdue payments but also to understand their needs. When following up on collections, I maintain a respectful yet firm tone, offering flexible payment options if necessary. This approach has helped me achieve better collection rates while maintaining positive client relationships.
- Q: What tools or software have you used for managing financial tasks such as invoicing and reporting, and how effective have they been?
A: I have extensive experience using software like Omie for invoicing and QuickBooks for financial reporting. These tools enhance my efficiency by automating many tasks, such as generating reports and sending reminders for overdue invoices. I find that these systems not only save time but also reduce human error, allowing for more accurate financial oversight.
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Apply for the Assistente Administrativo Financeiro position at Asksuite in Florianópolis, Santa Catarina, Brazil using https://www.linkedin.com/jobs/view/3913355794
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