Job Description

<h3>Job Summary</h3><p>We are seeking a highly skilled and professional individual to fill the role of Executive Assistant, providing exemplary administrative support to the Office of the Archbishop and the Office of the Chief Operating Officer. This full-time position demands a command level of administrative acumen and requires the utmost confidentiality. He/she must sustain a polished interface with diverse stakeholders including the public, parishes, religious members, religious organizations, the Curia, Church hierarchy, and counterparts in other dioceses, and believe and hold the teachings and values of the Catholic faith.</p><h3>Job Responsibilities</h3><ul><li>Provide comprehensive administrative and clerical support to the Office of the Archbishop and the Chief Operating Officer</li><li>Exercise sound judgment and discretion in handling sensitive information and situations, always maintaining confidentiality and professionalism.</li><li>Manage correspondence, communications, and scheduling with precision and discretion.</li><li>Demonstrate exceptional multitasking abilities to efficiently prioritize and manage competing demands, maintaining accuracy and efficiency in all tasks and communications.</li><li>Provide audiovisual meeting support, including scheduling, setup, and technical assistance as needed to ensure seamless virtual gatherings.</li><li>Availability to receive and promptly respond to correspondence during off-hours is required, with the mutual understanding this is exercised within bounds.</li><li>Offer personalized assistance to the Archbishop, ensuring precise and efficient management of his schedule and personal affairs</li><li>Coordinate religious and sacramental events, ensuring timely scheduling and logistical arrangements.</li><li>Manage the Archbishop's residence, overseeing events, deliveries, and correspondence with Sisters, maintaining a welcoming and organized environment.</li><li>Coordinate travel arrangements and logistics, ensuring adherence to protocols and deadlines.</li><li>Plan and execute holiday celebrations, including decorating, gift-giving, and correspondence, while tracking expenses and maintaining budgetary control</li><li>Assist in the coordination of special projects.</li></ul><h3>Job Requirements</h3><ul><li>Bachelor's degree preferred, or equivalent combination of education and experience.</li><li>Proven experience in providing executive-level support in a professional setting. (minimum 5 years)</li><li>Exceptional organizational and time management skills.</li><li>Proficiency in Microsoft Office 365 Suite and other relevant software (such as Travel Management, Zoom, Expense Reporting Software etc.)</li><li>Strong written and verbal communication skills.</li><li>Ability to work independently with minimal supervision and as part of a team.</li><li>Demonstrated ability to maintain confidentiality and handle sensitive information.</li></ul>