Job Description

<h3>Summary:</h3> We are seeking an Executive Assistant to perform various office duties
<h3>Job Title: Executive Assistant</h3>
<h3>Location: Albany NY 12257</h3>
<h3>Target Work Schedule: Monday to Friday 8:00AM-4:00PM</h3>
<h3>Target Duration/End Date: July 2026</h3>
<h3>Description of Roles and Responsibilities:</h3>
<ul>
<li>Assist with processing credit card charges in the Statewide Financial System (SFS)- verify coding of charges and ensure completion of supporting documentation</li>
<li>Assist with hiring of temporary employees under Administrative Services contracts - preparation/submission of paperwork to review vendor submissions, scheduling of interviews in MS Teams, act as a liaison between the business unit and temporary employment agencies, coordinate onboarding</li>
<li>Assist with the management of subscriptions and memberships - record payments and maintain spreadsheets</li>
<li>Assist with the invoicing process - review invoices and timecards to ensure accuracy, request adjustments when necessary</li>
<li>Perform various other duties in support of office operations (examples include posting of permanent recruitments to professional websites, responding to Freedom of Information Law (FOIL) requests, etc.)</li>
</ul>
<h3>Mandatory/Minimum Qualification, Skills, Experience Requirements:</h3>
<p>Associate or Bachelor's degree preferred. And at least two years of relevant experience</p>
<h3>Qualification, Skills, Experience Requirements:</h3>
<ul>
<li>AutoCAD</li>
<li>Adobe Suite (Acrobat Pro, Photoshop, InDesign)</li>
<li>Able to work under existing, as well as help create new, project schedules and plans</li>
<li>Ability to shift between working independently and setting internal goals, to working closely with a small team</li>
<li>Proofreading skills</li>
<li>Must have good time management skills</li>
<li>Detail-oriented, organized</li>
<li>Able to catch errors/inconsistent/ incomplete work, proofread work</li>
<li>Able to manage a large volume of electronic files without commingling files</li>
<li>Must be able to work quickly and accurately</li>
<li>Able to follow office policy and procedure</li>
<li>Analytic and critical thinking skills</li>
<li>Able to rename PDF files, drag and drop files in folders, copy and paste files into folders, create folders, edit template emails, double checks work, ask questions when clarification is needed</li>
<li>Must be proficient in Microsoft Word, Microsoft Excel, and Microsoft Outlook</li>
</ul>
<p>*(Resume must stand alone in demonstrating qualifications and experience)*</p>
<h3>Other Notes:</h3>
<ul>
<li>Resume must stand alone in demonstrating qualifications and experience</li>
<li>Please take a moment to review the job details, including qualification requirements, location, duration, and pay rate, before you apply</li>
<li>Please complete the screening questions for your application or include a cover letter with more information for us and the hiring team to consider</li>
<li>We encourage you to complete the Skills Tests to demonstrate your skills</li>
<li>Where required, consider submitting proof of licensure with your application</li>
<li>Where applicable, consider including samples or examples of your work that demonstrate your capabilities with your application</li>
<li>Where relevant, please include your LinkedIn page, at least 3 professional references, a copy of your diploma or other proof of licensure/professional certifications, and your USC / GC / H4 / H1B. We do not accept C2C applicants without this information</li>
<li>Your application must have your full legal name and current contact information</li>
<li>There may be cases where the hiring team requires two or more professional references with the application</li>
<li>We partner with companies to offer and deliver projects and solutions to our clients Some positions may be hired through our partners</li>
</ul>
<h3>Why work with us:</h3>
<p>At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributions</p>
<h3>About us:</h3>
<p>We are a Business Management Consulting, Staff Augmentation, and Workforce Solutions firm</p>
<p>Our founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our work</p>
<p>We aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies – strategizing and putting together specialized teams that can tackle any project</p>
<p>Donia's team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staff Augmentation and Workforce Solutions expertise to help you</p>
<h3>About our Benefits Program</h3>
<p>All Donia LLC full-time staff has access to our benefits program. Features include but are not limited to:</p>
<ul>
<li>Health insurance</li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>Paid Time Off</li>
<li>401(k) Plan</li>
<li>Disability</li>
<li>Life insurance</li>
</ul>
<p>Donia LLC is an equal opportunity employer</p>
<p>Job Types: Full-time, Contract</p>
<p>Pay: $20.00 - $24.00 per hour</p>
<p>Expected hours: 40 per week</p>
<h3>Benefits:</h3>
<ul>
<li>401(k)</li>
<li>Dental insurance</li>
<li>Employee assistance program</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Vision insurance</li>
</ul>
<h3>Schedule:</h3>
<ul>
<li>8-hour shift</li>
<li>Monday to Friday</li>
</ul>
<h3>Application Question(s):</h3>
<p>Did you review and are okay with the job details - including qualification requirements, location (including In-Person as applicable), duration, and pay rate W2?</p>
<h3>Ability to Commute:</h3>
<p>Albany, NY 12257 (Preferred)</p>
<p><strong>Work Location:</strong> In person