Job Description

<p>At Hearst UK, there’s always more to the story. Join us as our Personal Assistant to provide crucial support to our Director of PR & Communications and Head of Legal. We're seeking someone who thrives in a fast-paced environment. If you are a motivated and efficient individual with a passion for supporting senior leaders and driving organisational excellence, we'd love to hear from you!</p><p>We’re the UK’s leading premium publisher, and the people behind iconic media brands such as Good Housekeeping, ELLE, Harper’s Bazaar, Esquire, Cosmopolitan and Country Living. We’ve created a working environment that encourages everyone to pull together. We never stop looking for brave new ideas. We’ll always try to develop and improve, we trust each other to do our best, and we have fun as we build on our heritage to make history.</p><h3>ABOUT THE ROLE:</h3><ul><li>Keeping calendars up to date with meticulous diary management.</li><li>Monitoring and responding to emails promptly, ensuring efficient communication.</li><li>Support our leaders and their teams to achieve company goals effectively.</li><li>Facilitating international travel arrangements and meetings across time zones.</li><li>Serving as the first point of contact for external matters, handling calls and correspondence professionally.</li><li>Building positive relationships with leaders both locally and globally.</li><li>Supporting PR and comms to facilitate impactful company All Staff meetings.</li><li>Coordinating legal document signatures and processing expenses accurately.</li><li>Compiling confidential reports and presentations with precision.</li><li>Managing invoices and maintaining confidentiality with sensitive information.</li><li>Assisting with meeting preparations, including agenda creation and minute-taking.</li><li>Organising various events and becoming an expert in office processes.</li></ul><h3>About You</h3><ul><li>Experience supporting senior executives with demanding schedules.</li><li>Having worked in media is desirable, but it's not a must.</li><li>Highly organised, proactive, and able to work independently.</li><li>Understand the importance of discretion and handle confidential information with care.</li><li>Great at multitasking and prioritising tasks effectively.</li><li>Professional and comfortable interacting with senior leaders.</li><li>Pay close attention to detail.</li><li>Great communication skills.</li></ul><h3>What We Offer</h3><p>At Hearst UK, you can choose from a huge range of perks and benefits that can help you learn well, work well and live well including:</p><ul><li>25 days’ holiday (with the option to buy up to 5 additional holiday days) - pro rated for part-time or fixed-term employees</li><li>Hybrid working – Three days minimum per week in the office</li><li>Discounted gym membership</li><li>Healthcare cash plan</li><li>Spend a charity day with your favourite good cause</li><li>Life assurance and pension scheme</li><li>Regular socials and more!</li></ul><p>There’s more to your story than you imagine. And the next chapter begins right here.</p><p>Hearst UK is deeply committed to using our influential brands to reflect the world we want to live in – one that respects, protects, represents and uplifts the voices and opinions of all people. As a business, we recognise the significant benefits of creativity, collaboration and innovation that come with diverse teams. Not only is diversifying the voices in our organisation the right thing to do, but it also helps us to make powerful and exciting content that can be enjoyed by many more people. This is why we’re working to build a sense of true belonging within our business and foster a culture in which everyone feels heard.</p>