Job Description

<p>Our client, a leading Insurance firm, is looking to hire a Personal Assistant to the CEO to join their team on a hybrid working basis. The role will be based in the City of London but for 2-3 months will require travel to their Kent office.</p><p>As PA, you will be responsible for:</p><ul><li>Providing dedicated assistance to the CEO and Exec Directors.</li><li>Coordinating and preparing board packs for Board meetings.</li><li>Providing secretarial/administrative support to the Exec team including collating documents, presentations, preparing correspondence, arranging meetings, agendas, and preparation of tenders.</li><li>Organisation of Outlook diary for CEO and other Exec Directors (as required) ensuring effective use of time and preparation of papers and information in advance.</li><li>Minute taking for meetings, reporting action points clearly and following up with those responsible to ensure deadlines are met.</li><li>Deal effectively with telephone queries from clients.</li><li>Managing monthly business and personal expenditure arising from travel, client, and staff entertainment, keeping up-to-date records on file and with finance and accounts.</li><li>Collating and preparing the monthly administrative reports, financial reports, and group exception reports.</li><li>Ensuring the timely collation of all data from the various departments and preparing the report for circulation.</li><li>Undertaking general secretarial duties.</li><li>Managing the administration of travel and accommodation arrangements ensuring that such arrangements are in line with company policies and procedures.</li><li>Event organisation for CEO and Exec Directors to include attendance at events as and when necessary.</li><li>Managing the holiday/attendance records for the CEO’s direct reports.</li><li>Assisting with any ad-hoc work or projects as requested.</li></ul><p>Our Client is looking for:</p><ul><li>A polished, confident PA professional.</li><li>Financial Services experience/experience in a regulated industry would be preferred.</li><li>5 years PA experience.</li><li>Experience in diary management, expenses management, preparing presentations, and arranging meetings and travel.</li></ul><p>Our Client Offers:</p><ul><li>Up to 48k base salary.</li><li>Hybrid working.</li><li>Annual bonus.</li><li>5% Employer Pension.</li><li>Private Healthcare and Employee Assistance.</li><li>Group Life Assurance.</li><li>Online Discount Portal.</li><li>Season Ticket Loan.</li></ul>